GIST Swim Meet Volunteer Job Descriptions
Responsible for operating the stopwatch to record a swimmer’s time on the timer sheet. These times are used as a back-up time in case the touch pads of the Colorado Timing system do not function properly. There are 2 timers per lane. Time estimate: Meet session.
Work in Concession area preparing, stocking and selling food and heat sheets. Time estimate: Meet session.
Responsible for posting heat/lane assignments and results. Time estimate: Meet session. This job can be done by person doing awards.
Responsible for getting the award labels from the computer person, placing them on the awards and filing awards in appropriate team bags. Time estimate: Meet session until all awards are filed. This can be done by person doing the posting (above).
THE FOLLOWING ARE NOT ON THE WEB PAGE SIGN UP, BUT PLEASE LET MEET DIRECTOR KNOW IF YOU ARE INTERESTED IN HELPING WITH ANY OF THESE POSITIONS:
Responsible for warm-up session music and announcements. Announcesorder of and results of events and, in the case of trials and finals, takes scratches for finals. Time estimate: Meet session.
Work in the hospitality area to provide meals for coaches and officials between meet sessions. Prepare and deliver food to be served to coaches, officials and volunteers. Time estimate: Varies with meet timing.
Responsible for taking photographs at the meet for team publicity purposes, web site, and/or newsletter use. Time estimate: Meet sessions.
Concession Food Coordinator:
Responsible for all concessions operations and money. sets up the schedule for those working the concessions. Coordinates with the Food Shopper, makes bank deposit, brings change to the meet, and keeps all records relating to the operations of running the concessions.
Responsible for preparing menu, buying supplies, and organizing volunteers to provide and staff hospitality meals for all coaches, officials and volunteers.
VOLUNTEER POSITIONS THAT REQUIRE USA SWIMMING REGISTRATION *PLEASE LET US KNOW IF YOU ARE INTERESTED IN THESE POSITIONS
Organizes the meet, identifies and coordinates meet workers and assists the Meet Referee the day of the meet to ensure that everything runs smoothly and efficiently. Must be USA Swimming registered.
Monitors safety on the pool deck. Responsible for incident reports on all reported injuries. Must be USA Swimming registered. Time estimate: Meet session.
DESCRIPTION OF OFFICIALS (MUST BE USA SWIMMING CERTIFIED) * PLEASE LET US KNOW IF YOU WOULD LIKE TO TRAIN FOR THESE POSITIONS:
Responsible for running the meet once the warm-up session has started. Gives instructions to other officials working the meet. Must be USA Swimming registered. Training for position set by USA Swimming. Time estimate: Meet session.
Clerk of Course:
Sets up the meet in Meet Manager and prepares all files (meet info, hy tek, & psych sheet) to be posted on web site. Reviews and checks heat sheets prior to copying. Checks all meet entries before copying. Responsible for the team registrations and add on swimmers. Collects all fees due for the meet. Checks in all coaches and verifies USA Swimming Certification. Assigns lanes for warm-up. Responsible for meet fee collections and all reports.
Reports to Referee. Responsible for starting the swimmers from the blocks. Must be USA Swimming registered. Training for position set by USA Swimming. Time estimate: Meet session.
Stroke & Turn:
Reports to Referee. Insures that strokes and turns are done legally. Illegal strokes/turns are reported to the Referee and the swimmer is disqualified (DQ’d). Responsible for speaking with swimmer to identify what was done incorrectly. Must be USA Swimming registered. Training for position set by USA Swimming. Time estimate: Meet session.
Responsible for running the swim meet computer program. Includes, scratches, heat lane assignments and retrieving results from the Colorado system and printing event results. Training on the computer is required; length of training is based on an individual’s understanding of the program and comfort level in operating the computer at a meet. Time estimate: Meet session plus pre-session preparation time and post-session completion of results.
Assist Computer person as required including sorting papers, checking results, etc. Should be in training, or already comfortable with computer system. Time estimate: Meet session plus pre-session preparation time and post-session completion of results.
Colorado Timing System:
Operate the timing system that is used to record the swimmers’ times. Training on this system is required and is usually done during a meet; length of training is based on an individual’s understanding of the system and comfort level in operating it during a meet. Time estimate: Meet session.